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Prototype

New retention policy

Policy name

1

Applies to

Inherited by every folder and asset below this scope unless a more specific rule exists.

2

When

days after

Only transfers with verified completion evidence reset this clock. Unknown evidence is ignored.

3

Only if

Representation is OriginalRepresentation is ProxyFolder is WorkingDownload evidence is VerifiedClassification is not Restricted

4

Then

Grace perioddays · minimum retentionmonths

5

Except when

Legal hold(always)Active production jobActive workspaceNever downloaded → keep & notifyApproved policy exception

In plain wordsFor Organization, delete delivery copy 30 days after last successful download, with a 7-day grace period. Skip anything under legal hold.

Impact preview

Run a dry run to see exactly what this rule would do today. Nothing is changed.

A dry run is required before publishing.

Simulated in this prototype — no real systems are contacted.