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Prototype

Edit policy

Currently v1 — saving creates v2

Policy name

1

Applies to

Inherited by every folder and asset below this scope unless a more specific rule exists.

2

When

days after

Automated polling, background scans and API metadata reads don't count as a preview.

3

Only if

Representation is OriginalRepresentation is ProxyFolder is WorkingDownload evidence is VerifiedClassification is not Restricted

4

Then

Grace perioddays · minimum retentionmonths

5

Except when

Legal hold(always)Active production jobActive workspaceNever downloaded → keep & notifyApproved policy exception

In plain wordsFor Organization, delete derivative 30 days after last human preview when representation is proxy, with a 0-day grace period. Skip anything under automated polling does not count.

Impact preview

Run a dry run to see exactly what this rule would do today. Nothing is changed.

A dry run is required before publishing.

Simulated in this prototype — no real systems are contacted.